Finance & Business
Calculate your tax-deductible mileage reimbursement based on distance driven and the standard reimbursement rate.
Total Reimbursement
$167.50$
This calculator helps estimate your mileage reimbursement. Adjust the rate based on your organisation's policy or tax guidelines. Always verify with your accountant or employer for compliance.
A mileage reimbursement calculator is a business expense tool that multiplies the distance travelled by the reimbursement rate per mile or kilometre to determine the total amount owed. It accounts for mixed business and personal use, letting you split reimbursement by percentage, and supports multiple currencies for global compliance.
The calculator takes three inputs: distance driven (in miles or kilometres), the reimbursement rate per unit (set by your employer, organisation, or tax authority), and your business-use percentage. It multiplies distance by rate, then applies the business percentage to show your deductible or reimbursable amount. Results update instantly as you adjust any value.
Total Reimbursement = Distance × Rate per Unit × (Business % ÷ 100)Distance is the miles or kilometres you travelled. Rate per unit is the amount (in your chosen currency) paid per mile or kilometre—this is set by your employer or tax authority (e.g. £0.45 in the UK, $0.67 in the US). Business percentage reflects the portion of your trip that was business-related (100% for purely business travel, less if you combined business and personal errands). The result is your reimbursable amount.
| Input | Result | Notes |
|---|---|---|
| 150 miles at £0.45 per mile, 100% business use | £67.50 reimbursement | A short commute fully for work. 150 × 0.45 = 67.50. All miles qualify for reimbursement. |
| 500 km at €0.35 per km, 80% business use | €140.00 reimbursement | A longer trip, partly personal. 500 × 0.35 × 0.80 = 140. Only 80% (personal errand deducted) qualifies. |
| 1200 miles at $0.67 per mile, 100% business use | $804.00 reimbursement | A cross-country business trip. 1200 × 0.67 = 804. Full mileage qualifies (standard US IRS rate). |
It depends on your location and employer. In the US, the IRS publishes a standard mileage rate annually (e.g. $0.67 in 2024). In the UK, HMRC allows £0.45 per mile. Your employer may have their own policy. Check your staff handbook or ask HR.
Only trips for work purposes qualify. Commuting from your home to an office is typically not deductible (it's your regular commute). However, if you work from home and travel to client meetings or job sites, those miles count.
Use the business-use percentage field. If 80% of the trip was for work and 20% was a personal errand, enter 80%. The calculator will apply that split to your reimbursement.
Most employers require you to submit expense claims or mileage reports. Some use this calculator result directly; others require a formal expense form or time sheet. Always follow your employer's reimbursement policy.
Yes, if you are self-employed or use your personal vehicle for business travel, you can often deduct mileage on your tax return. Keep detailed logs (date, distance, purpose) and consult a tax professional to ensure compliance.
No. This calculator runs entirely in your browser. Your distance, rate, and business percentage are never sent to a server or stored. Your data stays private on your device.