Create professional quotes and estimates with line items, tax calculations, and PDF export.
Line Items
Description
Qty
Rate
Amount
$5,000.00
$8,000.00
$1,500.00
Subtotal
$14,500.00
Tax (10.00%)$1,450.00
Total
$15,950.00
Use the Print button to save your quote as a PDF. All calculations update automatically as you enter amounts. The quote includes your business details, line items with taxes, and client information.
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What is the Quote Generator?
A Quote Generator is a tool that assembles a professional quotation document by combining your business details, itemized services or products, quantities, rates, and terms into a formatted estimate. It replaces the tedious task of recreating the same structure in Word or Excel, letting you focus on the pricing logic instead.
How it works
You enter your business name, client details, and line items (description, quantity, unit price). The generator calculates extended amounts, applies tax or discounts if needed, and produces a printable or downloadable quote. Many generators also include fields for payment terms, notes, and an expiry date, making the quote legally clearer and more professional.
Examples
Input
Result
Notes
Web design service: 20 hours at £75/hour, plus logo design add-on at £200, 10% discount, 20% VAT
Line 1: £1,500 (20 × £75). Line 2: £200. Subtotal: £1,700. After 10% discount: £1,530. Plus 20% VAT: £1,836 total.
Shows how the generator stacks fees, discounts, and tax in the right order to avoid arithmetic mistakes.
Plumbing job: 4 hours labour at £60/hour, materials £150, emergency surcharge £50, no tax applied
Reduce errors: the tool calculates totals, tax, and discounts automatically, eliminating manual arithmetic mistakes.
Stay organised: download quotes as PDF or email them directly, keeping your audit trail clean.
Customise easily: adjust discounts, tax rates, and terms on the fly without rewriting formulas.
Legal clarity: explicit payment terms and dates protect both you and the client by setting expectations upfront.
Tips & common mistakes
Common mistakes
Forgetting to include tax: local regulations often require VAT or GST on quotes; omitting it confuses the final invoice and may breach compliance.
Applying discount after tax: discounts should usually be applied to the subtotal before tax is calculated, not after.
Vague line-item descriptions: generic names like 'Service' don't help clients compare quotes; always specify 'Website redesign (5 pages, mobile-responsive design)' or similar.
Missing payment terms: not stating a due date or payment method leaves the client unsure when you expect payment.
Tips
Use consistent hourly rates or service pricing across all clients for that role to avoid undercutting yourself or overcharging accidentally.
Round the total to a memorable number (e.g. £995 instead of £987.63) if it feels right and doesn't misrepresent your costs.
Always include an expiry date on the quote (e.g. 'Valid for 14 days') so stale quotes don't become binding.
Break down labour and materials separately if the client is cost-conscious; they may negotiate one but not the other.
Frequently asked questions
Do I need to include tax on a quote?
It depends on your jurisdiction and the client type. If you're registered for VAT/GST, quotes should show tax clearly (either included or added). Check your local rules; when in doubt, include it so your invoice and quote align.
Can I save a quote template with my branding?
Most online quote generators let you save your business details and payment terms as defaults. FreeTooz's generator simplifies re-entry by remembering your company info across sessions.
What's the difference between a quote and an estimate?
A quote is typically a fixed price you commit to; an estimate is often a rough range. Either can be created with this tool; just be clear in your language which you're offering.
Can I send the quote directly to my client?
You can download the quote as a PDF and email it, or print it to send by post. Some generators also offer direct email integration; check your tool's options.
How many line items can I add?
Most generators allow 10–50+ line items. If you're generating a very long quote (e.g. a full inventory order), consider breaking it into multiple quotes or creating a formal proposal instead.
What if the client wants to negotiate the price after they receive the quote?
You can regenerate a new quote with the revised price, discount, or terms. Always give it a fresh quote number and date to keep your records clear and avoid confusion.